People & Office Coordinator - Warsaw

About Emeren Group

Emeren Group Ltd is a global renewable energy company — a leading solar project developer, owner, and operator with a pipeline of over 3 GW of projects and IPP assets, plus a storage pipeline exceeding 10 GWh across Europe, North America, and Asia. With local professional teams in more than 10 countries, we are committed to driving the clean energy transition worldwide.

The Role

We are looking for a dynamic and organised People & Office Coordinator to join our team in Warsaw. This role sits at the intersection of HR and office operations, supporting both our people agenda and the smooth day-to-day running of the local office. You will work closely with the Country Director and collaborate with our international HR and operations teams.

What You Will Do

People & HR

• Support payroll preparation by collecting and verifying attendance data, leave records, and variable pay inputs in coordination with the payroll provider.
• Administer employee benefits programmes, acting as the first point of contact for staff queries on entitlements, enrolment, and changes.
• Ensure HR compliance with Polish labour law, maintaining up-to-date employee files, contracts, and mandatory documentation.
• Support the implementation and communication of HR policies and procedures, keeping the local team aligned with global Emeren standards.
• Foster employee engagement through regular check-ins, coordination of local initiatives, and support for team wellbeing programmes, including the Employee Assistance Program.
• Assist with onboarding and offboarding processes, ensuring a smooth experience for new joiners and leavers.
• Liaise with the global HR team on reporting, audits, and any people-related projects.

Office Administration

• Greet and welcome office visitors, ensuring a professional and welcoming environment.
• Oversee day-to-day office operations, maintaining all rooms clean and representative.
• Order supplies, IT equipment, and materials in line with budgeted costs; maintain relationships with suppliers, the landlord, cleaning teams, and other service providers.
• Manage invoice registration, review, and control in a timely manner in accordance with internal procedures, using the Invoice Management system to track payments.
• Coordinate travel organisation and obtain approvals for the local team in compliance with internal travel policies.
• Provide administrative support to the project development team, including assistance with proposals, reports, and presentations.
• Manage incoming and outgoing mail and meeting organisation.
• Handle clerical duties such as copying, printing, and binding.

What You Bring

• 3–5 years of experience in an HR, people operations, or office administration role — ideally combining both.
• Solid understanding of Polish labour law and HR compliance requirements.
• Experience supporting payroll processes and administering employee benefits.
• Proficiency in MS Office (Excel, Word, PowerPoint); familiarity with an HRIS, ERP, or document control system is a plus.
• Excellent organisational and time management skills with the ability to multitask and prioritise.
• Strong written and verbal communication skills in both Polish and English.
• High attention to detail, a proactive mindset, and strong problem-solving skills.
• A collaborative, people-first approach and the ability to handle sensitive information with discretion.

What We Offer

• Holistic Wellbeing Support — A comprehensive Employee Assistance Program to support you at work and in life.
• Broad Variety of Tasks — A diverse, stimulating workload that keeps you engaged and growing.
• Collegial Team — A welcoming, collaborative culture where you are part of the team from day one.
• International Environment — Work alongside skilled professionals from around the world, gaining cross-cultural insights that enrich your career.
• Team Building — Regular local and international team activities that foster genuine camaraderie.
• Commitment — A company that sees things through, applying experience and efficiency to everything we do.

Emeren is an equal opportunity employer. We welcome and encourage applicants from all backgrounds to apply. Only shortlisted candidates will be contacted.

Privacy Notice

In accordance with the General Data Protection Regulation (GDPR) and applicable Italian legislation, candidates’ personal data will be processed by Emeren exclusively for recruitment purposes.

 https://www.linkedin.com/jobs/view/4398473591/